Written and oral examinations will be used to assess proficiency and knowledge, along with assigned term work which may take the form of research papers, presentations, demonstrations, clinical performance or any other work deemed appropriate by the lecturer and the Dean. Students will also be expected to demonstrate professionalism, participate in the learning process and attend classes as part of the evaluation of progress.
A student will not be considered for graduation until all required courses have been completed, all practical work achieved, all library materials returned and all financial obligations met.
- Part-time students have five years to complete any three year program and seven years to complete the four year program. (Please note that time restrictions are subject to changes in regulations.)
- No student may complete the program in less than the minimum number of years.
- Students must complete all prerequisite courses before being allowed to attend the clinical practicum.
Confidentiality of Student Records
KCCIHS regards the information contained in a student’s permanent record as personal and private. Therefore, no transcript or other personal information about a student will be released except in the following circumstances:
- information released to the student
- information released with the written authorization of the student
- information released in response to a court order
Protection of Privacy and Access to Information: KCCIHS gathers and maintains information used for the purposes of admission, registration, and other fundamental activities related to being a member of the KCCIHS community and attending a private post-secondary institution in the Province of British Columbia. In signing an application for admission, all applicants are advised that both the information they provide and any other information placed into the student record will be protected and used in compliance with the B.C. Freedom of Information and Privacy Protection Act (1996).
Course credit will be considered only if the following conditions are met:
- completion of all term work assigned
- satisfactory grades in the examinations (if any)
- meeting the clinical objectives to the satisfaction of the Clinical Supervisors
- meeting the academic objectives to the satisfaction of the Instructor and/or Dean
Academic Transfer of Credit
Transfer of credit from other acupuncture school programs and other post-secondary institutions will be considered on an individual basis. It is the applicant’s responsibility to provide KCCIHS with original certificates of attendance, transcripts and course outlines for courses they wish to offer for consideration. The final decision of credit transfer is made by the Dean.
Students will be asked to participate in an ongoing evaluation process of the school and the curriculum. These evaluations will be used to assess and improve course delivery, content and relevancy.
Tests and Examinations
Written, practical and oral examinations are one of the tools used to determine the student’s progress and ability to retain course material. It will be up to the discretion of the individual lecturer/supervisor to sit additional tests, examination, quizzes etc. as specified in the course outline made available within the first week of a course. No new assignments, tests or other term work may be assigned within the last three weeks of lectures for the terms. Course outlines will detail the weight of each assignment and test. Students may be asked to sit a comprehensive examination before the Practicum year to assess their preparedness for clinical responsibilities.
Students who fail to achieve a passing grade (65% or better) will be considered to have failed the course and will be offered an opportunity for a rewrite. All exam rewrites will be held at a scheduled time and will occur at the beginning of the following academic term. A second failure will result in the repetition of the course. Students receiving a passing grade will receive a final grade of C+ for the course regardless of the actual grade accumulated. There will be a $60.00 fee for rewrites. Refusal to sit a rewrite results in the automatic repetition of the course. Please note that repeating a course may preclude a student from taking a full complement of courses in their next term.
Failure of a Repeated Course
A failure of a course taken for a second time may result in academic probation, withdrawal from the full-time program, and/or academic suspension. Each case is considered individually by the Instructor(s) and Dean.
As a whole, KCCIHS will run on a 4.0 grading system.
A designation of incomplete may be granted for extenuating circumstances and may only be done so by the recommendation of the course instructor to the Dean. Students will have an additional 60 days to satisfy the conditions of the course or will receive a failure for the course. Additional expenses incurred in the process of making up the incomplete will be the responsibility of the student.
Make-up examinations are not considered a right but are reserved for those students who are prevented from taking an examination/quiz/dictation on the originally scheduled date due to documented illness. Students must bring a doctor’s note to Office of the Registrar as soon as possible after the absence. An exam re-scheduling fee will apply.
Any student withdrawing from the program must do so in writing. Notices must be made to the Registrar and will appear on the student’s official transcript. There is no refund in tuition for dropping individual courses while remaining in the program except as provided for in the Refund Policy stated below. Withdrawal will prejudice the re-registration of the student, with first priority given to students registering for the first time. Please note that the entire program must be completed in order to receive a Diploma in Traditional Chinese Medicine, Diploma in Acupuncture, or Diploma in Chinese Herbology.
Students may apply for an academic leave of absence from the program if a written notice specifying the return date is made in writing to the Registrar. Each request will be individually assessed and students will be advised of the academic and financial implications.
In order to graduate a student must meet the following criteria:
- receive at least a 65% passing grade in courses that constitute their program
- receive satisfactory evaluations from each of their clinical supervisors
- have the Dean’s approval that academic, clinical and professional performance warrants graduation
- have returned all library materials, patient files, equipment and school property
- have satisfied all financial obligations to KCCIHS and the school bookstore
It is the student’s responsibility to ensure that they have completed all the necessary credits for advancement and graduation.
Academic probation is a condition where students must improve a situation, behavior, or standing which led to their probation. The probationer will be notified in writing as to the nature of their probation, the terms of the probation and the consequences of non-compliance with those terms. An evaluation will be used to determine the status of the probation. Upon successfully meeting the terms, the probation will be lifted. Students may be placed on probation for any of the following reasons:
- substandard academic/clinical performance
- less than 90% attendance, unless otherwise excused
- disruptive and/or unprofessional behavior
- failure to meet financial obligations
- academic misconduct
Students who fail to satisfy their condition of probation may be considered for academic suspension of one or more academic terms, or academic dismissal.